Supply Chain Coordinator

Vacancy Notice VN2023/ME10/014

Open to Internal and External Candidates

Position Title	:	Supply Chain Coordinator
Duty Station	:	Podgorica, Montenegro
Classification	:	General Service Staff, Grade G-6
Type of Appointment	:	Fixed term, one year with possibility of extension
Estimated Start Date	:	As soon as possible
Closing Date	:	May 9, 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Project Manager/Chief of Mission in Montenegro and direct supervision of the National Head of Resources Management, and, in collaboration with relevant units at Regional Office, Headquarters and the Administrative Centers, the Supply Chain Coordinator will be responsible and accountable to coordinate supply chain activities within the EU funded project ‘Individual measure to strengthen Integrated Border Management capacities in Montenegro’ and IOM Podgorica office, all in line with IOM policies and procedures and donor requirements.

Core Functions / Responsibilities:

Carry out and coordinate supply activities, including revision and consolidation of purchase request forms, organization and evaluation of bidding processes and follow up on purchase orders until the successful delivery of the products or services and timely payment to suppliers.
Support the development of procurement plans to optimize purchasing power and facilitate the implementation of project activities.
Participate in negotiations of terms and conditions of purchases and help resolve issues related to the delivery of goods and services.
Provide technical guidance to requisitioners and all staff in the office on preparation of specifications and procurement instructions and procedures. Participate in the development, evaluation, and updating of systems and procedures for procurement; suggest areas for improvement and risk-mitigation measures.
Identify local and international suppliers and service providers; participate in their evaluation taking into consideration quality, prices, reliability, delivery and services and the organization’s best interests. Maintain a pool of qualified vendors. Review vendors documents for accurate register in the system.
Solicit bids, quotations and tender documents, oversee bidding process and provide support for executing the procurement transactions, analyze the offers assuring conformity to specified requirements; conduct appraisals and select suppliers, and confirm terms of payment; preparing bids analysis, prepare purchase orders/contracts/agreements and ensure receiving authorization in line with the Country Office’s delegation of authority (DOA) matrix.
Liaise with the program management and provide technical support in preparing and issuance of “Call for Proposals” and bidding documents for the tendering processes of the programs/projects. Ensure bidding processes are conducted fairly, transparently and in accordance with the existing procurement rules and regulations.
Contribute to the development of tools for tracking contracts, agreements, and progress toward the achievement of the procurement plans and schedules.
Follow-up on purchase orders status and keep vendors/service providers abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions.
Contribute to the establishment and management of robust appropriate internal control mechanisms for Supply Chain Management process to safeguard the IOM's assets and prevent fraud, while ensuring that country specific administrative procedures are in place and followed in accordance with the IOM's rules and regulations.
Coordinate the maintenance of files with all required documentation and the preparation and timely submission of reports and statistics.
Provide training and guidance to the junior staff in the Mission on the supply chain activities and may directly supervise junior staff in the Unit when requested.
Participate and engage actively in the UN inter-agency meetings and forums related to supply chain management, when requested. Collaborate on sharing resources to achieve common goals and implementation of UN global initiatives.
Perform other duties as may be assigned by supervisors.

Required Qualifications and Experience

Education

University degree in Business Administration, Economics, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with four years of relevant professional experience; or
High school diploma with six years of relevant professional experience.
Certification in Procurement, Logistics or Supply Chain Management is an advantage.

Experience

Experience in procurement and logistics and working with service providers and vendors.
Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage.
Experience working in an international organisation in a multi-cultural setting is an advantage.
Experience in training and coordinating teams.

Skills

High level of computer literacy.
Knowledge of SAP highly desirable.
Ability to work with national and international institutions.
Ability to prepare clear and concise report.
Demonstrated ability to and exercise sound judgment.
Ability to supervise staff and coordinate administrative activities.
Excellent communication and negotiation skills.

Languages

Required fluent written/oral knowledge of Montenegrin and English language.

Required Competencies

Values – all IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable, and security clearances. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of vaccination against COVID-19.

This post is subject to local recruitment. Moreover, Montenegro nationals/citizens and persons holding a valid residence and work permit for Montenegro will be eligible for consideration.

How to apply:

Interested candidates are invited to submit their application (IOM CV Form - Personal History Form and motivation letter in English) electronically by email to iompodgorica@iom.int

Email subject: Candidate’s Surname - application VN2023/ME10/014

Please be advised that only attached IOM CV Form – Personal History Form will be considered.

IOM CV Form – Personal History Form

Applications must be received by 9th May 2023, 23:59 local time at the latest.

In order for an application to be considered valid, IOM only accepts applications duly completed.

NOTE: Previous applicants need not apply.

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED

Posting period:

From 11 April 2023 to 09 May 2023