Project Field Associate (Reconstruction/Construction) - EXTENDED

Open to Internal and External Candidates

Reference No:	CFA2023/ME10/008
Position Title:	Project Field Associate (Reconstruction/Construction)
Duty Station:	IOM Podgorica, Montenegro
Contract Type:	Special Short Term Ungraded
Contract Duration:	9 months with the possibility of extension
All-Inclusive Monthly Salary:	EUR 1,500 (39 hours per week)
Estimated Start Date:	As soon as possible
Closing Date:	4 April 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this call for applications (CFA). For the purpose of the CFA, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Project Manager, with the direct supervision of the Reconstruction/Construction Project Coordinator, and with close coordination with Field Reconstruction Project Associate, and Head of Resources Management, the Project Field Associate will be required to work as a member of the reconstruction/construction team to assist in the implementation of the construction component within the EU funded project ‘Individual measure to strengthen Integrated Border Management capacities in Montenegro’ and IOM Podgorica office, all in line with IOM policies and procedures and donor requirements.

 

Core Functions / Responsibilities:

1. Assist in provision of overall administrative and technical assistance for the satisfactory implementation of construction and reconstruction component of the project.

2. Assist in collecting and compiling necessary documentation for construction and reconstruction tenders.

3. Assist with tender processes for the construction and reconstruction works.

4. Organize meeting and travels.

5. Prepare Notes For Files (NFFs) for projects, meetings etc.

6. Assist in drafting budgets, financial reports, and project narrative reports for donors.

7. Undertake field visit to locations of the implementation of project for monitoring purposes.

8. Attend regular on-site coordination technical meetings with project stakeholders (Contractors, Legal Supervision, state partners etc.) and prepare NFF for supervisors.

9. Assist in preparation of the field reports and weekly report including contractor’s manpower on sites (technical and non-technical manpower, equipment, machinery and tools) and submit to supervisors.

10. Assist in preparation of the updates and report on the progress of the construction and reconstruction works and any challenges encountered, with the daily support to the team members.

11. Support the liaison with project stakeholders as needed for the success of the projects.

12. Maintain a filing system, ensure the permanent update and accuracy of project construction/reconstruction component archives, and coordinate closely with the team members to ensure appropriate document processing and follow-up on pending documentation.

13. Follow up on procurement and logistics processes in coordination with the Resources Management Unit (administrative and procurement staff) and payments to service providers, contractors and suppliers in coordination with the supervisors and Resources Management Unit (administrative and finance staff).

14. Assist in contracting the Vendors related to the project implementation as well as all other activities envisaged within the project.

15. Prepare requests for payments with supporting documentation for Vendors related to the project implementation.

16. Perform such other duties as may be required or assigned by the supervisors.

 

Required Qualifications and Experience

Education

• Bachelor’s degree in Civil, Structural or Electrical Engineering and/or Architecture from an accredited academic institution with at least two years of relevant professional experience or
• High School diploma with four years of relevant experience.

Experience

• Experience in the construction/reconstruction or related field.
• Flexible to work in the field to monitor the contractors and in the office to carrying out administrative tasks including filling documents etc.
• Knowledgeable    in    Montenegrin    National    Building    Standards    and    related local/international standards and specifications.

Skills

• Excellent knowledge in MS Office applications.
• Knowledge of any Engineering Drawing Software is of distinctive advantage.
• Ability to draft clearly and concisely.
• Experience in liaising with governmental authorities and local communities, as well as national and international institutions desirable.
• Knowledge of procurement principles are policies desirable.
• Possess a driving license B category with at least 5 years of driving experience.

Languages

• Fluency in Montenegrin and English (oral and written).
• Knowledge of Engineering, Architecture and WASH Technical Terminologies, Acronyms and languages is an advantage.

 

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this call for application is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable, and security clearances. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of vaccination against COVID-19.

This post is subject to local recruitment. Moreover, Montenegro nationals/citizens and persons holding a valid residence and work permit for Montenegro will be eligible for consideration.

 

How to apply:

Interested candidates are invited to submit their application (IOM CV Form - Personal History Form and motivation letter in English) electronically by email to iompodgorica@iom.int

Email subject: Candidate’s Surname - application CFA2023/ME10/008

Please be advised that only attached IOM CV Form – Personal History Form will be considered.

 

IOM CV Form – Personal History Form

 

Applications must be received by 4 April 2023, 23:59 local time Podgorica, Montenegro at the latest. No late applications will be accepted.

Candidates who submitted applications within the first recruitment cycle are not obliged to apply again.

In order for an application to be considered valid, IOM only accepts applications duly completed.

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED

 

Posting period:

From 14 March 2023 to 4 April 2023